Industry: Printing & Packaging Manufacturing
Employment Type: Full-time

Job Summary

We are looking for a highly responsible and detail-oriented Factory Admin who will act as the single source of truth for factory data. This role is critical for maintaining accurate day-to-day production records, managing dispatch entries, generating Proforma Invoices, and coordinating across all departments. The candidate must be excellent with Google Sheets, proactive on WhatsApp, and confident in handling client coordination calls.

Key Responsibilities

1. Data & System Management
Maintain 100% accurate daily data on Google Sheets for:
Production status (job-wise, stage-wise)
Raw material usage
Dispatch and delivery details
Update all systems daily without fail
Ensure data consistency across sales, production, dispatch, and accounts sheets
Highlight mismatches, delays, or missing data proactively

2. Production Tracking
Update production progress for each job:
Job received
Sampling
Printing
Pasting / Box making
QC
Ready for dispatch
Coordinate with production supervisors for real-time updates

3. Dispatch & Invoicing
Make entry of all dispatches (date, quantity, vehicle, LR details)
Generate Proforma Invoices accurately and on time
Share dispatch and PI details with accounts and clients

4. Client Coordination & Communication
Be active and responsive on WhatsApp
Handle incoming client calls related to:
Order status
Dispatch timelines
Documentation assistance
Escalate issues to management when required
Maintain professional and polite communication at all times

5. Internal Coordination
Coordinate daily with:
Sales team
Production team
Dispatch team
Accounts team
Ensure everyone is working from updated and correct data
Follow up until closure — no open loops

Required Skills & Qualifications:
Strong working knowledge of Google Sheets (filters, formulas, data validation preferred)
Experience in factory administration / operations / production coordination
High level of accuracy and attention to detail
Comfortable handling client calls
Strong follow-up and ownership mindset
Good communication skills (Hindi / English; Marathi preferred)
Experience in printing, packaging, or manufacturing is a plus

Key Traits We Are Looking For:
Extremely organized and disciplined
Takes full ownership of data
Proactive problem solver
Can handle pressure and multiple follow-ups
Treats factory data like financial data — no errors

Growth Opportunity:
Can grow into Operations Controller / MIS Head
Performance-linked increments based on system accuracy and reliability

Looking for a highly responsible and detail-oriented Factory Admin who will act as the single source of truth for factory data. This role is critical for maintaining accurate day-to-day production records, managing dispatch entries, generating Proforma Invoices, and coordinating across all departments. The candidate must be excellent with Google Sheets, proactive on WhatsApp, and confident in handling client coordination calls.